Payroll

Important information concerning W-2's and 1099-MISC non employee compensation!

Both the IRS and subcontractors MUST be mailed their 1099's NO LATER THAN January 31! Penalties can reach $1,000+ PER 1099 not issued!

As always, you must prepare a Form 1099 for any non-employee contractors that you issued payment equal to or in excess of $600.00 to over the course of the calendar year, January - December. (IRS rules)

Please fill out the 1099 request form and submit this to our office BEFORE January 10 to give us time to process these and get them back to you to mail to the IRS and your subcontractors in time to avoid these expensive penalties!

Should you have any questions, please do not hesitate to contact us.

Employers
Hire a New Employee - Whenever you hire a new employee, run through our new employee check list to make sure you haven't forgotten anything.

Form W-4 - Have your current employee fill out the complete form. Keep a copy on file for your records and send me a copy so we will have the correct address and Social Security number for the W-2, etc.
MW507 – MD Withholding Form. If you employee people who live in a different state, get their states withholding form.
Maryland New Hire Form - Included are copies of the MD New Hire form. Copy as needed. Fill out a form for each employee hired and fax to (410) 281-6004. You must do this each time you hire a new employee. If you employ people in a different state, get your state's new hire form.
Virginia New Hire Form - Included are copies of the VA New Hire form. Copy as needed. Fill out a form for each employee hired and fax to (800) 688-2680. You must do this each time you hire a new employee. If you employ people in a different state, get your state's new hire form.
Form I-9 - Fill out Form I-9 and keep it in your file. Photocopy the new employee's Social Security card and a photo ID and keep that with the I-9 form.